FLSA Status: Exempt
Union Status: Non–Union
Salary Range: 23 ($36.847 – $55.271)
General Definition of Work
Performs complex administrative work planning, coordinating, and directing the operations of the public library system, administering the division budget, and related work as apparent or assigned. Manages library services for the City of Santa Fe and coordinates all activities of the City library system, consisting of one main library and two branches.
Work is performed under the general direction of the Community Services Director.
Divisional supervision is exercised over all personnel within the division.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. A position may not include all of the duties listed and the listed examples are not an exhaustive list of the duties that may be found in a position of this class.
- Manages library services, coordinates all activities, and supervises the staff of the City library system including main and branch libraries.
- Plans, presents, administers, and monitors the annual budget, State funding Friends budget, and funding City budget and develops and implements grants.
- Plans, organizes, and directs functions of the Santa Fe Public Library system in order to meet informational, educational and recreational needs of the community.
- Serves on City committees and represents the Library with other public service agencies.
- Works with City agencies and outside organizations to facilitate partnerships and collaborations.
- Conducts short and long term planning and oversees the maintenance of all system facilities.
- Oversees the management information system, develops, and implements Library policies and procedures related to library use, meeting rooms, etc.
- Develops implements and revises library policies and procedures.
- Plans, organizes, and directs functions of the Library system in order to meet informational, educational, and recreational needs of the community including print books, internet access, computer access, access to databases, and programming for all ages, families, and students.
- Oversees all system programming including grants funded and internal programs for children and youth.
- Serves as a liaison between library staff and City administration.
- Reviews, develops, and/or modifies work plans, methods, and procedures, determines work priorities, develops work schedules to provide adequate staff coverage, and approves leave and timesheets. Provides work instruction, assists employees with difficult and/or unusual assignments, and encourages innovation. Assigns and distributes work, reviews work for accuracy and completeness, and returns assignments with recommendations for proper completion.
- Conducts hiring interviews and selects candidate(s) for job opening(s).
- Resolves problems, mediates conflicts encountered during daily operations, determines appropriate solutions, and promotes teamwork. Encourages regular communication and informs staff of relevant business issues and their impact on the organization.
- Develops goals, documents performance, provides performance feedback and formally evaluates the work of the employee; provides reward and recognition for proper and efficient performance. Assists staff to achieve performance standards and identifies opportunities for continual improvement to performance standards.
- Ensures quality, effectiveness, and efficiency of unit activities and safety measures.
- Documents causes for disciplinary action, initiates letters of reprimand, and makes formal recommendations for disciplinary action. Responds to formal and informal employee grievances and prepares written responses.
- Develops and manages the budget for the work function(s) and allocates funds within the budget to accomplish objectives. Ensures procurement, contractual, and financial activities are compliant with the City’s finance, accounting, and procurement policies and procedures.
Knowledge, Skills, and Abilities
- Considerable knowledge of the methods, policies, practices, principles and procedures of professional library work.
- Working knowledge of library automation practices.
- Must have comprehensive knowledge of the processes of management and supervision.
- Considerable skill in developing and implementing operating policies and procedures.
- Ability to plan and organize workloads and schedules and to evaluate library needs and services provided.
- Ability to develop and operate within a budget.
- Ability to communicate effectively and concisely, orally and in writing.
- Ability to develop and implement operating policies and procedures.
- Ability to communicate effectively with staff and the general public.
- Master’s degree in library science, or related field.
- Six (6) years of professional library experience, two (2) of which must have been in a supervisory capacity.
Education and Experience Equivalency
- One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education. Additional appropriate education may be substituted for the minimum experience requirements.
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