Manages library services at the Ruidoso Public Library including technical Services and the planning and evaluation ofsystem-wide policies, procedure and programs. Responsible for overseeing library facilities, budget, databases,personnel and day to day services. This position is under limited supervision, and is an exempt position. Regular workhours are 8 am to 5 pm, however hours will determined by whatever is necessary to do a quality job. This may includesome nights and weekends. This position entails considerable initiative and independent judgment and the ability to workwith others to accomplish program goals and objectives and integration of program activities.
Job Title Summary
Directs, manages and administers library personnel, budget, programs, grants, marketing, and all library functions of the Ruidoso Public Library. Responsible for all Library computers, labs, and directs IT work that is needed for the Library. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
Essential Job Functions
The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements
of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Administers and evaluates library services such as circulation, public services, children’s services, cataloging, programs, and the e-branch.
Develops public library collections in print, CD, DVD, microform, and electronic formats.
Responsible for the Library physical facility, its repairs, upkeep, furnishings, equipment, maintenance and building improvements, serving as liaison with other village staff and private vendors involved with the facility and assures that the library facility is properly maintained
Responsible for the development of computer labs for the public and in responsible making sure the computers and equipment are repaired and replaced in a timely manner
Responsible for library policy development, database integrity, community assessment, program development and evaluation, community outreach, and short and long range planning.
Prepares the annual departmental budget requests and presents request before the Library Advisor Board, Village Administration and Village Council; monitors budget monthly and reports in and all changes to Finance; submits information for orders; solicits staff input on budget needs and consolidates request as appropriate. Assures that the library operates within approved budget; performs cost control activities; monitors revenues and expenditures. Approves all purchase orders for the department
Responsible for and controls the expenditure of departmental fund allocations within the constraints of
approved budgets. Applies for, administers grants, and GO Bonds.
Confers with State agencies, other public libraries, corporations, and community groups in the development of library programs for the Village
Prepares various kinds of statistical reports on finances and output measures
Responsible for personnel actions such as hiring, termination, discipline, action plans, assignments, evaluation, and training. Conducts and completes performance evaluations for staff and reviews all staff performance evaluations, and communicates regularly with staff.
Provides professional advice on library issues to supervisors and Library Board; makes presentations to supervisors, boards, Governing Body, civic groups and the public
Addresses citizen or employee complaints and resolves problems
Collaborates with public services staff on accessibility of library materials for the public
Negotiates and monitors professional services contracts for the Library System.
Represents the library on regional and state committees and serves as the Village’s authority on library issues. Performs related work as required
Works with the Library Advisory Board to develop short and long-range plans for submittal to the Village council, to create library rules and policies, and present funding requests to Lincoln County and Ruidoso Downs
Sets goals and objectives for staff, schedules assignments; reviews payroll information; interprets and
implements Village and Library policies and procedures. Manages and supervises library operations to
achieve goals within available resources and writes procedures and administers department policies
Reviews program areas, implements changes or new programs to meet library needs of the community; develops and maintains and implements the library master plan.
Prepares cost estimates to plan and provide for improvements in the library; oversees library improvements
Ensures excellent customer service, confidentiality of customers, and a productive and professional work environment
Effectively implements safety policies/procedures and ensures that staff are properly trained
Other Responsibilities or Job Requirements
Performs or assist subordinates in performing duties
Coordinates library development and fund raising
Coordinates the library program with other leisure programs, other village departments, and outside organizations such as the school district, and various community-based groups
Prepares a variety of reports and maintains necessary operating records
Answers letters of inquiry and talks with patrons; addresses public and civic organizations which will inform the public of policies, procedures and the availability of facilities for public use
Strong organizational skills, and communication skills both orally and written
Serves as a member of various Village employee committees, as assigned
Analytical ability, and ability to work both cooperatively and independently. Ability to present information clearly, concisely, orally and in writing; to establish effective working relations with co-workers, citizens, vendors,
Governing Body and other regulatory agencies.
Ensures that employees keep timesheets based on actual hours worked
Ensures that employee timesheets are submitted accurately and timely
Ensures that any on-the job injury is reported immediately and followed up with appropriate forms and actions
Ensures library server is backed up daily and adheres to Village of Ruidoso IT Policies
Ensures compliance with all Village of Ruidoso Policies and Procedures including but not limited to Personnel Manual, Procurement Policy etc
Reports any suspected fraud and/or abuse to the Village Manager or Deputy Village Managers
Ensures any reports of harassment are immediately reported and appropriate actions are taken.
The above statements are not a complete list of all responsibilities and duties performed by employees in this job. As a condition of employment, employees are required to perform other related duties and special projects as assigned.
Must have a High School Education minimum.
Prefer Master’s Degree in Library Science from an ALA accredited library school
Must have five years of progressively responsible experience in library operations, including three years in a supervisory capacity required.
State of NM Grade 1 Librarian Certificate as required for a Chief Librarian per NMSA 18-2-15 (for communities of population 3,000 – 10,000) required.
Thorough knowledge of the principles and practices of modern public library services and programs
Excellent oral and written communications
Excellent computer skills with the knowledge of LANS, WANS, public computing, Integrated Library Automation Systems, and remote services (e-branch).
Knowledge of: library organizations, procedures, technology, concepts of freedom of speech, patron
confidentiality, practices and trends; state and Federal resources for Library programs; principles and practices of administrative management, including personnel rules, budgeting, strategic planning and effective employee supervision; techniques and practices for efficient and cost effective management of resources; principles and practices of managing a library collection; program planning and management principles; policies, rules and
regulations governing the conduct and safety of library programs and facilities; library classification, cataloging, and acquisition protocols; techniques and protocols for researching a wide variety of online bibliographic databases; business and personal computers, and specialized software applications; Village municipal code, policies and procedures.
Ability to: assess and prioritize multiple tasks, projects and demands; interpret and apply local, state, and federal rules, regulations, standards, policies, practices, and procedures; effectively communicate in verbal and written form to groups and individuals of varied backgrounds; establish and maintain effective and appropriate relationships with village employees, officials of other agencies, superiors, and the public; firmly and impartially supervise, coach, counsel, mentor, lead and direct the activities of staff; use initiative and independent judgment within established procedural guidelines; read, interpret, and consistently apply policies, rules, and regulations; prepare and present accurate and reliable reports containing findings and recommendations; perform a wide variety of duties and responsibilities timely and with accuracy to meet deadlines and ensure
achievement of Village goals and objectives.
Skills in: using initiative and independent judgment within established procedural guidelines; reading,
interpreting, understanding, and applying policies, procedures, and applicable rules and regulations; assessing needs and developing and implementing effective solutions; researching, analyzing, and synthesizing data, evaluating alternatives and making logical recommendations based on findings; effectively managing and leading staff and delegating tasks; operating a personal computer with installed generic and specialized software; preparing and presenting information in a clear and concise manner; developing, coordinating and conducting library programs and activities; utilizing and evaluating automated library systems and computer
equipment; identifying library collection issues and developing suggestions for enhancements; demonstrating effective interpersonal communication skills, building consensus among groups and individuals, and conflict resolution.
Must have demonstrated supervisory or leadership experience
Must be able to pass criminal history checks
Must be willing to take and pass a drug/alcohol test and comply with agency “Drug Free” Policy.
Must possess and maintain valid New Mexico motor vehicle operator’s permit of appropriate classification and endorsement as required. Must agree to maintain a satisfactory MVR and minimum requirement of insurability as required by law. MVR background checks will be conducted by the Village.
Ability to maintain physical condition and stamina appropriate to the performance of assigned duties and responsibilities which may include sitting, standing, or walking for extended periods of time, driving or riding in vehicles.
Frequently required to walk, sit and talk or hear
Occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms
Occasionally required to climb or balance; stoop, kneel, crouch, or crawl
The usual requirements in a library environment will require lifting boxes of books, equipment and occasional adjustment of office furniture. Light physical demands; mostly desk work; some lifting of heavy books and materials.
Frequent use of a personal computer
Occasional pushing, pulling, lifting and/or moving up to 40 pounds.
Occasional squatting or bending required.
Position involves competing demands, performing multiple tasks, working to deadlines, occasional work beyond normal business hours, irregular schedules, weekends and holidays, and respond to customer issues. Position is subject to drug testing in accordance with applicable State and Federal regulations and Village of Ruidoso policies.
Ability to drive, occasionally long distances.
Ability to perform duties and adapt to flexible work schedules/may be called when needed.
Noise level could be low to moderate in work environment
Ability to work in stressful environment and deal effectively with stress and priorities
Normal travel – ability to travel for activities such as meetings, classes, and workshops in and out of the area.
Must be able to travel by air as needed to attend training, conferences, and related activities.
Overnight travel as required.
SALARY IS $59,360 ANNUALLY ($2,283.20 BI-WEEKLY.) AN OFFICIAL VILLAGE OF RUIDOSO APPLICATION MUST BE
SUBMITTED TO THE HUMAN RESOURCES DEPARTMENT OF THE VILLAGE OF RUIDOSO, 313 CREE MEADOWS DR.,
RUIDOSO, NM 88345. RÉSUMÉS WILL BE ACCEPTED BUT ONLY WITH AN APPLICATION. APPLICATIONS WILL BE ACCEPTED
UNTIL 5:00 PM ON FEBRUARY 2, 2018. ALL PERSONS OFFERED ANY JOB WITH THE VILLAGE OF RUIDOSO
SHALL BE DRUG/ALCOHOL SCREENED. REFUSAL TO SUBMIT TO A DRUG/ALCOHOL SCREEN WILL BE DEEMED AS A
WITHDRAWAL OF APPLICATION BY THE APPLICANT.
FOR DEPARTMENTS USE ONLY:
DEPARTMENTS PLEASE FILL OUT THIS SECTION!
DATE & TIME POSTED: 01/02/2018 01:30 PM BW (Initial)
DATE & TIME REMOVED: 01/25/2018 05:00 PM _______ (Initial)